e-Factura built in
Issue invoices, proformas, delivery and credit notes, then submit them straight to ANAF e-Factura - no copy-paste, no separate portal. Compliant, multi-currency, and connected to the rest of your operation.
not a bolt-on
The PILOT invoicing module is a complete billing engine: issue any document type, manage your numbering series, apply the right VAT, and send each invoice to ANAF's SPV in the mandatory e-Factura (UBL 2.1) format - automatically.
Because invoicing lives inside the same platform as your quotes, contracts, stock and field operations, there is no double entry and no reconciliation gap between what you sold and what you billed.
Features
Everything you need to bill clients and stay compliant with Romanian e-invoicing
Issue Any Document
Invoices, proformas, delivery notes (avize), credit notes and storno - all from one screen, with automatic numbering series per document type.
e-Factura / ANAF SPV
Generate the mandatory UBL 2.1 XML and submit it to ANAF's SPV automatically, then track the official status (accepted, rejected, with errors) per invoice.
Recurring & Bulk Billing
Generate subscription and contract invoices on a schedule, or issue hundreds of invoices in a single batch run with one click.
VAT & Multi-Currency
Handle multiple VAT rates, reverse charge, VAT exemptions and foreign-currency invoices with automatic RON conversion at the BNR rate.
Templates & Branding
Custom invoice layouts with your logo, fields and terms, plus separate numbering series per company, point of sale or document type.
e-Archiving & Storage
Every invoice is stored as both PDF and signed XML, organised and searchable, ready for audits and legally compliant long-term archiving.
What changes when invoicing and e-Factura stop being a separate, manual chore
- Stay compliant with mandatory e-Factura without extra tools
- Bill the moment work is done and get paid faster
- Eliminate manual re-keying errors between systems
- Cut the time spent on billing admin by up to 70%
- Audit-ready archive of every PDF and XML
- One source of truth from quote to invoice to payment
For
Invoicing that fits how equipment-intensive and high-volume businesses actually bill
Equipment Dealers & Service Firms
Turn signed contracts and completed work orders into invoices in one click, with the right parts, labour and warranty terms already filled in.
Wholesale & Distribution
Issue high volumes of invoices and delivery notes per day, with stock movements and pricing pulled straight from the catalogue.
Subscription & Contract Businesses
Automate recurring billing for maintenance contracts, SLAs and subscriptions so revenue is invoiced on time, every cycle.
whole platform
Invoicing is not an island. Inside PILOT it draws on your sales, contracts, stock and field operations, and it feeds straight into financial planning.
- Invoices generated directly from CRM quotes and contracts
- Field-service work orders convert to invoices in one click
- Stock and delivery notes linked to each invoice line
- Every issued invoice feeds the Financial Planning module
Questions
Answers to the most common questions about invoicing and e-Factura
Is it compliant with Romania's mandatory e-Factura?+
Can invoices be generated automatically from contracts or work orders?+
Does it support multiple currencies and VAT rates?+
How does legal e-archiving work?+
Can it integrate with my accountant's software?+
Book a personalised demo and see how PILOT issues invoices, files them with ANAF, and connects billing to the rest of your business.